Upon payment of the program course fee, 25% of payment is a non-refundable deposit. Cancellation by participants more than 60 calendar days of program commencement results in a refund of 75% of the program price. Cancellation by participants between 60 to 8 calendar days of program commencement results in a refund of 50% of the program course fee. APA will not make any refund of program price for cancellations made less than 8 calendar days of program commencement. If a program is canceled or the dates are changed and no longer fit the participant’s schedule, APA will provide a 100% refund.

Yes, but we kindly ask parents to maintain distance and refrain from contacting their teen during the program for several important reasons:

• Encouraging participants to stay present and fully engaged in the program.
• Reducing the likelihood of homesickness.
• Minimizing potential stress caused by miscommunication or out-of-context information.
• Avoiding distractions that may affect the experience of other participants.
• Allowing our facilitators to focus on delivering a safe and enriching program without interruptions.

If you need to reach your teen during the program, please contact our designated parent hotline, which will be provided prior to the program. Our team will also provide regular updates to families throughout the program to keep you informed. Our staff will be available to assist with any questions or concerns that may arise.

Depending on the particular program and day, you may be staying in boutique hotels, eco-resorts, youth hostels dormitories, homestays, tents or cabins. We vet every accommodation to make sure you are safe and comfortable.

We make sure that meals are healthy and tailored to the needs of the group. Our programs are about experiencing real Asia so we include the dishes that Asia is famous for while also making sure that there is variety and a sense of familiar as well. We accommodate dietary restrictions and will ask for your preferences before the program begins.

No problem! We accommodate dietary needs, including allergies, vegetarians, and more. Be sure to let us know in advance so we can plan accordingly.

Laundry facilities are available during your journey, either on-site or nearby. We’ll provide guidance on when and where you can do laundry.

Each day is structured to include activities, learning, and personal time. Schedules vary by program. You can see sanple itineraries on our site and we’ll brief you on further details during orientation.

Yes! While the schedule is based around structured activities, we build in personal time so you can relax, explore, and connect with your new friends.

Your safety is our priority. If you’re unwell, our staff will help you access local healthcare facilities. We’re trained to handle medical situations and will keep your family informed every step of the way.

APA’s programs are in locations that we have taken International school students for many years and we consider low risk in terms of infectious diseases, however, be sure to check with your healthcare provider for personalized advice. Feel free to contact us for further information.

Participants can arrive at any time on Day 1, depending on flight connections; however, we recommend arriving before 2:00 p.m. to ensure a smooth check-in process and timely participation in program activities.

Once the program is full, Camp APA will notify participants/parents. Please wait for confirmation from Camp APA before booking any flights.

Camp APA will send an email or message to notify parents once all participants have arrived safely and to signal the official start of the program.

Before departing, please check whether a visa is required for the participant to enter or exit the particular country you will be visiting. CAMP APA will not be responsible for purchasing and handling visas.

Participants that join our overseas programs must purchase travel insurance that also covers emergency evacuation along with their flight ticket. If you’re unsure or have questions please email camp@apa.co

Upon registering for the program, participants will receive an information packet (PDF) including the complete packing list. If you have not received the packet, please contact us at camp@apa.co.

Students are allowed to bring phones but we ask students to refrain from using their phones besides taking pictures to be present on program and not affect the group. There will be some down time for them where they can update their parents.

APA will provide all the program equipment and gear for activities. If there’s any special gear required for you to bring it will be on your packing list provided.

Members of APA’s management staff and delivery team have a broad range of qualifications from internationally recognized governing bodies such as the Paddle UK, Mountain Leader Training Board (British), the New Zealand Outdoor Instructor Association (NZOIA) and US-based Wilderness Medical Associates (WMA). APA lead facilitators must go through an induction program to ensure that their skills and knowledge are at a high standard and follow APA’s procedures and protocols.

Our safety ratios are based on the technicality and risk of each activity that we run on programs. Participants will be grouped into teams of up to 12 participants per team with 1 staff facilitator leading each team. For general land based and non-technical activities we operate on a ratio of 1 staff to 12 participants. For activities involving some technical elements such as hiking or gorge walking the ratio is 1 staff to 9 participants, where we will have additional staff supervising safety on activities. For technical activities involving water sports or high elements, the ratio will be 1 staff to 6 participants.

APA lead facilitators are required to hold a valid First Aid certification. APA also regularly runs wilderness first aid trainings and courses for its facilitation team.